If you are looking for jobs near me with a focus on business administration, then consider applying for the latest Scotia Bank jobs in Houston jobs 2025. As a Senior Executive Assistant, this role offers an exciting opportunity for professionals interested in bank jobs in Houston. The position is one of the latest business administrative jobs in Houston, ideal for candidates seeking high paying jobs. The role involves providing essential support to a team of senior executives and ensuring smooth operational efficiency within the organization, all while contributing to a career in bank jobs.

Key Responsibilities:

• Confidential Executive Support:
  Provide confidential and efficient support for a team consisting of 5+ senior executives and 6+ junior staff, ensuring smooth workflow and communication across the team.

• Expense Management:
  Handle manual monthly expenses, compile receipts, and prepare extensive expense reports for approval. Ensure timely processing of invoices and follow up with Accounts Payable (AP) regarding outstanding items.

• Client-Facing Prioritization:
  Prioritize client-facing work and manage competing internal demands, balancing business needs with client requirements.

• Calendar Management:
  Maximize calendar efficiency for the team, scheduling meetings and events while proactively identifying and resolving potential scheduling conflicts.

• Travel Management:
  Coordinate complex domestic and international travel, utilizing Bank-supported travel booking portals. Ensure timely submission of travel pre-approvals and make all necessary travel arrangements.

• Meeting Logistics:
  Oversee logistics for meetings, including invitations, technology needs, catering, and document preparation for management and team meetings.

• Database Management:
  Maintain up-to-date client information in Salesforce, ensuring that all records reflect current client interactions.

• Phone and Message Handling:
  Answer phones and take accurate messages, ensuring that all communications are effectively managed.

• Process Improvement:
  Contribute to the development and enhancement of current processes, offering insights and suggestions for improvement.

• Team Leadership:
  Provide mentorship and guidance to junior members of the admin team, fostering a collaborative and efficient environment.

• Operational Risk Management:
  Ensure the execution of administrative tasks aligns with the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, and AML/ATF Global Handbook.

• Performance Management:
  Champion a high-performance environment, helping attract, retain, and develop team members while promoting an inclusive work culture.

• Additional Duties:
  Perform other duties as required to ensure the smooth functioning of the team and its operations.

Required Qualifications:

• Post-secondary training in business administration or a related field, or an equivalent combination of education and experience.

• 5 to 7 years of experience in a business administration support function, preferably within the financial services industry.

• Strong experience managing expenses and providing support to senior executives.

• Expertise in Microsoft Office 2010, with strong technical skills.

• Excellent organizational, time-management, and work prioritization skills.

• Strong attention to detail, resourcefulness, and accountability in follow-up.

• Proactive problem-solving skills and the ability to make independent decisions.

• Clear, articulate, and succinct communication skills in both oral and written form.

• Ability to handle sensitive materials and meet tight deadlines.

• Flexibility and a high tolerance for change, with the ability to quickly learn new tasks.

This is a fantastic opportunity for candidates looking for an executive-level role in business administration within the banking sector. If you are passionate about careers in bank jobs and are seeking one of the latest jobs in Scotia Bank careers, this position in Houston jobs 2025 provides a competitive salary and an enriching career path. Apply now for the chance to be part of one of the latest business administrative jobs in Houston!